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We’re always on the lookout for the very best and the very brightest.

We are a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, corporate, commercial dispute resolution, renewable energy, healthcare, telecoms and family businesses. 

We have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline.

We offer stability and quality of work as well as opportunities for progression and partnership. We are an equal opportunities employer. Please read the following privacy policy to understand how we use and protect the information that you provide to us when applying for one of our vacancies. GDPR Candidate privacy notice.

Wright, Johnston & Mackenzie LLP is an equal opportunities employer.

We are committed to providing equality of opportunity in employment and to developing working practices and policies that support work-life balance.

We are happy to discuss flexible working and offer a hybrid working model for most roles.

Please tell us if you require any reasonable adjustments during the recruitment process.

 

 

Facilities Co-ordinator / Office Manager, Glasgow

The Facilities Co-ordinator / Office Manager will organise and coordinate office administration and procedures, in order to ensure organisational effectiveness, efficiency, and safety. The Facilities Co-ordinator / Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

The successful Facilities Co-ordinator / Office Manager should be an energetic professional who doesn't mind wearing multiple hats. Experienced in handling a wide range of administrative duties and executive support-related tasks and able to work independently with little or no supervision. Well organised, flexible, and enjoys the administrative challenges of supporting an office of diverse people.

Main Duties:
• Responsibility for the following areas: reception, meeting rooms, despatch and archiving, equipment, bills, and errands;
• Responsible for managing office services by ensuring office operations and procedures are organised, correspondences are controlled, filing systems are designed and kept up to date, supply requisitions are reviewed and approved, and that clerical functions are properly assigned and monitored;
• Partner with HR to maintain office policies as necessary;
• Organise office operations and procedures;;
• Coordinate with IT department on all office equipment
• Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time;
• Manage contract and price negotiations with office vendors, service providers, and office lease;
• Provide general support to visitors
• Organise and schedule meetings and appointments to include facilitating room set up and furniture moving / removal;
• Responsible for creating PowerPoint slides and making presentations;
• Establish a historical reference for the office by outlining procedures for protection, retention, record disposal, retrieval, and staff transfers;
• Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems;
• Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office;
• Ensure that results are measured against standards, while making necessary changes along the way;
• Allocate tasks and assignments to subordinates and monitor their performance;
• Assign and monitor clerical, administrative, and secretarial responsibilities and tasks among office staff;
• Perform review and analysis of special projects and keep the management properly informed;
• Determine current trends and provide a review to management to act on;
• Working alongside HR to recruit and select staff for the facilities team and providing orientation and training to new employees;
• Responsible for managing the facilities team and providing adequate coaching and guidance where required and to ensure top performance;
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analysing variances, and carrying out necessary corrections that may arise;
• Participate actively in the planning and execution of company events;
• Responsible for developing standards and promoting activities that enhance operational procedures;
• Allocate available resources to enable successful task performance;
• Coordinate office staff activities to ensure maximum efficiency;
• Evaluate and manage staff performance.

Other Duties:

• Establish and monitor procedures for record-keeping;
• Ensure security, integrity, and confidentiality of data;
• Design and implement office policies and procedures;
• Oversee adherence to office policies and procedures;
• Analyse and monitor internal processes;
• Implement procedural and policy changes to improve operational efficiency;
• Prepare operational reports and schedules to ensure efficiency;
• Coordinate schedules, appointments, and bookings;
• Monitor and maintain office supplies inventory;
• Review and approve office supply acquisitions;
• Handle customer inquiries and complaints;
• Manage internal staff relations;
• Maintain a safe, secure, and pleasant work environment;
• Provide cover in emergency situations e.g. sickness and holidays;
• Weekend work will be required in line with facilities maintenance or project work or as by request from line manager;
• Support, coordinate and facilitate room set-ups and furniture moving/removal;

Any other WJM project duties which may from time to time be reasonably requested by line manager.

Experience:

• Proven facilities / office management, administrative, or assistant experience;
• Previous line management experience would be desirable;
• Knowledge of office management & facilities responsibilities, systems, and procedures;
• Excellent time management skills and ability to multitask and prioritise work, as well as using your initiative and working on your own with little or no supervision;
• Attention to detail and problem solving skills;
• Excellent written and verbal communication skills;
• Strong organisational and planning skills;
• Proficient in Microsoft Office;
• Knowledge of accounting, data, and administrative management practices and procedures;
• Knowledge of clerical practices and procedures;
• Knowledge of human resources management practices and procedures;
• Knowledge of business and management principles;
• Computer skills and knowledge of office software packages;
• Knowledge of Health and Safety and performing risk assessments. Health & Safety qualifications would be advantageous.

If you have the skills and experience described above and are interested in this opportunity, please apply without delay. Please send your CV to the HR department at recruitment@wjm.co.uk quoting reference FC01/24


Wright, Johnston & Mackenzie LLP is committed to providing equality of opportunity in employment and to developing working practices and policies that support work-life balance.

4 - 7 year PQE Associate, Private Client, Edinburgh

We are seeking an Associate to join our Private Client team in Edinburgh. Our team, led by Roddy Harrison, offers a range of services including executry administration, succession planning, tax advice, and trust work.

The role will involve managing a portfolio of clients in areas such as trusts, high-net-worth or cross-border executries, all areas of tax planning and planning for family business clients. In particular, we would be looking for the candidate to support SJ Macdonald with contentious private client work and complex trust matters. This would include challenges to wills, beneficiary disagreements, and legal rights claims (often with partnership or company disputes) as well as an array of trust problems.

It is expected that the candidate will have experience in dealing with tax and trusts above a basic knowledge to be able to manage their own workload, assist the partners and to support and train more junior members of the team. This will include being STEP qualified (or on the way to full qualification) or being ATT or CTA qualified (or on the way to full qualification). We are keen to support people in additional qualifications from STEP and membership, as WJM is a Platinum Employer Partner.

This role offers an excellent opportunity to advance your career, develop your skills in these areas, and to work with a great team in a friendly, supportive and client focused environment.

The successful candidate will be someone who is comfortable with managing a variety of work and who is interested in helping our clients to achieve their aims for themselves, their families and their businesses. They must be comfortable meeting new people, networking and supporting business development and be adaptable to our unique approach to client centricity which truly puts the client at the heart of our business.

If you have the experience and attributes described, are commercially and client focused, can provide excellent technical service and deliver on time this is a great opportunity to become a key part of our growing team.

You will also be expected to participate fully in the business development activities of the team and the firm, and will be required to show a grasp of the financial disciplines required of solicitor at your level.

If you have the skills and experience described above and are interested in this opportunity, please apply without delay. Please send your CV to the HR department at recruitment@wjm.co.uk quoting reference PCE01/24.


Wright, Johnston & Mackenzie LLP is committed to providing equality of opportunity in employment and to developing working practices and policies that support work-life balance.

 

Solicitor NQ – 4 years pqe, Private Client, Glasgow

We are a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, corporate, commercial dispute resolution, renewable energy, healthcare, telecoms and family businesses. We have offices in Glasgow, Edinburgh, Inverness, Dunfermline and Dunblane. We have also recently announced combination with Irwin Mitchell to expand the growth of the firm. The private client team and individuals within the team are ranked in both Chambers and Legal500. We are a STEP Platinum Employer Partner.

We are looking for a Solicitor to join our expanding Private Client team in Glasgow. Our team offers a full range of private client services including tax advice, wealth planning, family succession, wills & powers of attorney, estate administration, and residential conveyancing.

The role will involve managing a portfolio of high net-worth clients in areas such as wills, trusts, executries and powers of attorney as well as working with the partners on complex cases.

The successful candidate will be someone who is comfortable with managing a variety of work and who is interested in helping our clients to achieve their aims for themselves, their families and their businesses. They must be comfortable meeting new people, networking and supporting business development and be adaptable to our unique approach to client centricity which truly puts the client at the heart of our business.

If you have the experience and attributes described, are commercially and client focused, can provide excellent technical service and deliver on time this is a great opportunity to become a key part of our team.

This role offers the opportunity to advance your career, develop your skills, and to work with a great team in a friendly, supportive and client focused environment. You may already be STEP qualified, or currently studying for the STEP Diploma. If not, we can support you in working towards qualification and membership.

If you are interested in this great opportunity please send your CV to recruitment@wjm.co.uk quoting reference PCS 05/24.

 

Wright, Johnston & Mackenzie LLP is committed to providing equality of opportunity in employment and to developing working practices and policies that support work-life balance.

We are happy to discuss flexible working and offer a hybrid working model for most roles.

Please tell us if you require any reasonable adjustments during the recruitment process.

Trainee Paralegal / Paralegal, Private Client, Dunblane

We are a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, corporate, commercial dispute resolution, family law, renewable energy, healthcare, telecoms and family businesses. As well as Dunblane we have offices in, Glasgow, Edinburgh, Dunfermline and Inverness.

We are seeking an experienced legal Administrator / secretary who is keen to train to be a Paralegal or a Paralegal who is willing to retrain, if appropriate, to be an Executry Paralegal and to join our Private Client team in Dunblane. Our team offers a range of services including tax advice, wealth planning, wills & executry and residential conveyancing.

Role Responsibilities:

• Preparing correspondence and legal documents from digital dictation;
• Answering calls, taking messages and helping clients visiting the office;
• Maintaining diaries and arranging appointments;
• File management, both hard copy and soft copy using client management software;
• Opening and closing files and sending documents to central depository for storage;
• Assisting with Anti-Money Laundering checks using provided systems;

With training provided, your role will also include administering executry estates and trusts, drafting confirmation and IHT forms, executry accounts and general financial administration and support to the partners and senior solicitors in the team.

Specific Requirements:

• Demonstrated experience of working as a legal administrator / secretary or Paralegal within a legal environment in the production of relevant documents;
• Communication skills that demonstrate professional conduct with clients, partners and employees;
• Audio and copy typing speed of at least 60wpm;
• Comfortable with use of email communication;
• Demonstrated knowledge and use of track changes and mail merge;
• Ability to work with, and willingness to take direction from various levels of legal staff from partner to trainee;
• Pleasant telephone manner and ability to field telephone calls and assist clients with their queries.

You must be committed to providing an excellent level of service to clients, show initiative and willingness to learn, have a positive attitude and be proactive.

This role offers the opportunity to advance your career, develop your skills, and to work with a great team in a friendly, supportive and client focused environment.

This role will require you to work from the Dunblane office.

If you are a successful candidate you will also be able to manage priorities and your time, be supportive and helpful in your approach to people both externally and internally, be a team player and be willing to undertake other duties within the office when required.

WJM offers a competitive salary and benefit packages depending on the experience you will bring to the Firm. If you are interested in this great opportunity please send your CV to Laura Christie at recruitment@wjm.co.uk quoting reference PCD / 0001.

 

Wright, Johnston & Mackenzie LLP is committed to providing equality of opportunity in employment and to developing working practices and policies that support work-life balance.

We are happy to discuss flexible working and offer a hybrid working model for most roles.

Please tell us if you require any reasonable adjustments during the recruitment process

Executry Paralegal, Private Client, Glasgow

We are a growing firm, currently with 34 Partners, specialising in the areas of private client, commercial property, corporate, commercial dispute resolution, renewable energy, healthcare, telecoms and family businesses. We have offices in Glasgow, Edinburgh, Inverness, Dunblane and Dunfermline.

We are seeking an experienced Executry Paralegal to join our Private Client team in Glasgow. Our team offers a range of services including tax advice, wealth planning, wills & executry and residential conveyancing.

Your role will include administering executry estates and trusts, drafting confirmation and IHT forms, executry accounts and general financial administration to include power pf attorney and guardianship administration. You will be able to develop client relationships and will have responsibility for your own caseload in conjunction with the partners and senior solicitors in the team. As well as having relevant experience as an executry paralegal you must be committed to providing an excellent level of service to clients, show initiative, have a positive attitude and be proactive.

This role offers the opportunity to advance your career, develop your skills, and to work with a great team in a friendly, supportive and client focused environment.

WJM offers a competitive salary and benefit packages depending on the experience you will bring to the Firm. If you are interested in this great opportunity please send your CV to recruitment@wjm.co.uk quoting reference EPPC 05/24.

 

Wright, Johnston & Mackenzie LLP is committed to providing equality of opportunity in employment and to developing working practices and policies that support work-life balance.

We are happy to discuss flexible working and offer a hybrid working model for most roles.

Please tell us if you require any reasonable adjustments during the recruitment process.

NQ Solicitor, Private Client/ Property, Inverness

We are seeking an NQ solicitor to join our Private Client conveyancing team in Inverness. Our team led by James and Jonathan Wotherspoon offers a range of services covering residential and rural conveyancing as well as other private client work including wills & executries and related matters.

The role will have a particular focus on conveyancing including residential transactions, rural conveyancing, landed estates and crofting law, but may also cover some more general private client work including wills and powers of attorney. This is an excellent opportunity to develop expertise in a valuable area of practice for the firm.


The successful candidate will be someone who is comfortable with managing a variety of work and who is interested in helping our clients to achieve their aims for themselves, their families and their businesses. They must be comfortable meeting new people, networking and supporting business development and be adaptable to our unique approach to client centricity which truly puts the client at the heart of our business. Ideally the successful candidate will have had seats in both the commercial property and private client groups during their traineeship.


If you have the experience and attributes described, are commercially and client focused, can provide excellent technical service and deliver on time this is a great opportunity to become a key part of our team.


You will also be expected to participate in the business development activities of the team and the firm, and will be required to show a grasp of the financial disciplines required of solicitor at your level.


This role offers the opportunity to advance your career, develop your skills, and to work with a great team in a friendly, supportive and client focused environment.


If you are interested in this great opportunity please send your CV to to Kirstin Lennox at recruitment@wjm.co.uk  quoting reference NQPC/PI24